Your Invoices Should Pay Themselves.
An AI system that follows up on every unpaid invoice automatically via email — handles replies, sends payment details, and confirms receipt. You never chase a client for money again.
Any business that sends invoices knows the feeling. The due date passes. You wait a few days. Then a few more. Eventually someone has to say something — and that someone is always you.
The follow-up email sits in drafts because nobody wants to write it.
Inconsistent timing lets invoices age from 30 days to 90 days.
There is no clear record of what was sent, when, or how the client responded.
The conversation feels personal even when it is strictly business.
Structured recovery, without manual chasing.
Submit invoice details.
Name, amount, due date, payment methods, and tone.
Context is loaded.
Invoice copy, contact details, balance, and payment instructions.
Follow-up starts.
Emails go out on schedule with your preferred tone.
Replies are handled.
Invoice copies, balances, payment details, and confirmations.
Resolved or escalated.
Payments are marked complete. Disputes stop the sequence and alert you.
Routine follow-up is automated. Judgment calls are escalated.
Handled Automatically
- ✓Scheduled follow-up emails at defined intervals
- ✓Replies requesting invoice copies
- ✓Balance and payment detail queries
- ✓Payment method and instruction questions
- ✓Payment confirmation detection
- ✓CRM status updates
- ✓Sequence stopping when payment received
- ✓Client notification when invoice resolved
Escalated To You Immediately
- !Disputed invoices or contested amounts
- !Legal language or formal dispute notices
- !Requests to renegotiate payment terms
- !Aggressive or threatening responses
- !Anything requiring human judgment or relationship management
Built for businesses that invoice clients.
Freelancers
Get paid without writing awkward follow-ups.
Agencies
Keep multiple client invoices moving without a manual process.
B2B services
Reduce recurring cash-flow drag from unpaid invoices.
Coaches and consultants
Keep project and retainer payments on track automatically.
Contractors
Protect scheduling, supplier payments, and operating cash.
If your average invoice is $2,000, one recovered payment can cover the service for the year.
$149/month. One recovered invoice covers 13 months of the service.
The system runs whether you remember to follow up or not.
Why Invoice Volume Determines Your Plan
Not all invoice follow-up is equal. The number of invoices you track each month directly determines the infrastructure required to keep your emails landing in inboxes reliably and your sending reputation protected.
Sending Infrastructure
Every client gets a dedicated sending configuration — warmed mailboxes, authenticated domains, and controlled sending limits. At low volume one mailbox handles follow-up safely. As invoice volume grows additional mailboxes are required to distribute sending load and avoid triggering spam filters. Exceeding safe sending thresholds on a single mailbox is one of the fastest ways to get legitimate business emails flagged as spam.
Deliverability Protection
Invoice follow-up emails are sent to your existing clients — people who already know your business. That relationship history helps deliverability significantly compared to cold outreach. But volume still matters. Sending too many emails too fast from a single address raises flags with email providers regardless of relationship history. Each tier is calibrated to stay well within safe sending thresholds so your follow-up always lands in inboxes not spam folders.
Mailbox Configuration
Each sending mailbox requires proper SPF, DKIM, and DMARC authentication, a warm-up period before reaching full volume, and ongoing monitoring. Higher volume tiers include additional mailbox configurations and dedicated sending infrastructure to handle load safely. This is the same deliverability foundation used in professional outbound operations — applied specifically to invoice recovery.
The goal is simple — your invoice follow-up emails need to land in inboxes every time. The infrastructure behind each tier is sized specifically to make that happen reliably at your volume.
No setup fee. No hosting fees. No hidden costs.
Starter
- ✓Up to 30 active invoices tracked
- ✓Single mailbox configuration
- ✓SPF DKIM DMARC authenticated
- ✓Warmed sending infrastructure
- ✓Automated sequence management
- ✓Reply handling and payment confirmation
- ✓Dispute escalation
- ✓Client notification on resolution
- ✓System live within 48 hours
Growth
- ✓Up to 100 active invoices tracked
- ✓Two mailbox configuration
- ✓Everything in Starter
- ✓Higher volume sending capacity
- ✓Priority setup and onboarding
Business
- ✓Up to 250 active invoices tracked
- ✓Dedicated sending infrastructure
- ✓Everything in Growth
- ✓Multiple mailbox configuration
- ✓Custom sequence design
- ✓Monthly deliverability review
Need more than 250 invoices per month? Get in touch for a custom configuration.
Infrastructure for business conversations.
Jake builds infrastructure-focused automation systems that handle business conversations reliably without manual intervention. The focus is simple: clean process, controlled sending, accurate handoff, and fewer operational gaps.
Common questions before setup.
How does the system send emails on my behalf?
The system uses a dedicated sending configuration connected to your business identity, with authenticated sending records and controlled limits so invoice follow-up can be sent reliably.
What happens if a client disputes the invoice?
The sequence stops immediately and you are notified. Disputes, legal language, renegotiation requests, and anything requiring human judgment are escalated instead of handled automatically.
Does this replace my invoicing software?
No. Your invoicing software remains the source for invoices and payment records. This system handles the follow-up conversation around unpaid invoices.
What information do I need to provide per invoice?
You provide the debtor name, email address, amount due, due date, invoice copy, payment methods accepted, payment instructions, and preferred tone.
What happens if I exceed my monthly invoice limit?
You can move to the next tier or request a custom configuration if your invoice volume exceeds the listed plans.
How long does setup take?
The system is live within 48 hours once the required invoice workflow details and sending access are provided.